Event Services Company

SOCIETY FOR CINEMA & MEDIA STUDIES
ANNUAL CONFERENCE
MARCH 15-17, 2018
SHERATON CENTRE TORONTO
TORONTO, ONTARIO


BOOTH EQUIPMENT
Each space will be set with one 6′ table and two chairs (provided by the Hotel). Should you require additional tables and chairs, please contact Society for Cinema & Media Studies. Specialty Furnishings can be ordered with Freeman. All orders must be placed in advance. On-site ordering will not be available.

All orders must be received and paid for by March 12, 2018. In addition, on-site material handling services will not be available. Should you require material handling services, please ship to the advance warehouse (additional charges are applicable).

EXHIBIT HALL CARPET
The exhibit areas & booths are carpeted with the existing facility carpet.

DISCOUNT PRICE DEADLINE DATE
Order early to take advantage of advance order discount rates, place your order by: February 21, 2018

SHOW SCHEDULE

EXHIBITOR MOVE-IN

Wednesday March 14, 2018 2:00 PM – 7:00 PM
Thursday March 15, 2018 8:30 AM – 10:30 AM

EXHIBIT HOURS
Thursday March 15, 2018 10:30 AM – 5:30 PM
Friday March 16, 2018 9:30 AM – 5:30 PM
Saturday March 17, 2018 9:00 AM – 5:00 PM

EXHIBITOR MOVE-OUT
Saturday March 17, 2018 5:00 PM – 7:00 PM

Freeman will begin returning empty containers at the close of the show . The entire process will take approximately 30 minutes. All labour services performed between 4:00 pm and 6:00 pm (M-F), between 8:00 am and 4:00 pm (Sat-Sun) will have overtime charges applied. All labour services performed between 6:00 pm and 8:00 am (M-F) and between 4:00 pm and 8:00 am (Sat-Sun) will have double-time charges applied. Please refer to the enclosed Labour Order Form. All material handling services performed after 4:00 pm (M-F) and all day Saturday and Sunday will have overtime charges applied. Please refer to the enclosed Material Handling Order Form.

DISMANTLE AND MOVE-OUT INFORMATION
All exhibitor materials must be removed from the exhibit facility by 7:00 PM on March 17, 2018. To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move-Out deadline please have all carriers check-in by 6:00 PM on March 17, 2018.

POST SHOW PAPERWORK AND LABELS
Our Exhibitor Services Department will gladly prepare your outbound Material Handling Agreement and labels in advance. Complete the Outbound Shipping form and your paperwork will be available at show site. Be sure your carrier knows the company name and booth number when making arrangements for shipping your exhibit at the close of the show.
SERVICE CONTRACTOR CONTACTS / INFORMATION:
FREEMAN         
61 Brownsline         
Toronto, Ontario, Canada M8W 3S2        
(416) 252-2420 fax (416) 252-2365         
FreemanTorontoES@freeman.com
FREEMAN EXHIBIT TRANSPORTATION
(877) 478-1113 for US & Canadian Exhibitors
(905) 951-1612 for International Exhibitors

FREEMAN ONLINE®
Take advantage of discount pricing by ordering online at www.freemanco.com/store/index.jsp by
February 21, 2018. Using the enhanced FreemanOnline, you will enjoy easy access to added features and functions as well as the high caliber of Freeman services you’ve come to expect — before, during and after your show. Additionally, you can now access FreemanOnline from any device — desktop, laptop, tablet or via our new FreemanOnline Mobile App.

To place online orders, you will be required to enter your unique Username and Password. If this is your first time to use FreemanOnline, click on the “Create an Account” link. To access FreemanOnline without using the email link, visit www.freeman.com. You can also download and use the FOL Mobile App from the Apple or Android store, or here: folmobile.freemanco.com. A mobile web version of the FreemanOnline Mobile App is available to extend mobile use for those users that do not have an Apple or Android device or who do not want to download the app.

If you need assistance with FreemanOnline, please call our Customer Support Center at (888) 508-5054 Toll Free US and Canada or (512) 982-4186 Local and International

ADVANCE WAREHOUSE SHIPPING INFORMATION
To avoid additional late arrival charges, materials must arrive by March 7, 2018. The warehouse will receive shipments Monday through Friday between 8:00 AM and 4:30 PM. To check on the arrival of your freight, please call 416-252-3361. If required, provide your carrier with this phone number: 416-252-2420.

PLEASE NOTE: The office and warehouse will be closed on February 19, 2018 in observance of Family Day. Shipments will not be accepted on this date.

EXHIBIT TRANSPORTATION
As part of the Freeman service and to make your shipping and transportation experience as seamless as possible, Freeman Exhibit Transportation has been appointed as the official carrier for the Society for Cinema & Media Studies Annual Conference.

Our Exhibit Transportation Department is available at our toll free number at 1-877-478-1113 should you wish to contact us regarding your shipping requirements

ASSISTANCE
We want you to have a successful show. If we can be of assistance‚ please call our Exhibitor Services Department at 416-252-2420 or via email at FreemanTorontoES@freeman.com.

SAVE MONEY
Order early to take advantage of advance order discount rates, place your order by early deadline order date: FEBRUARY 21, 2018.