SOCIETY FOR CINEMA & MEDIA STUDIES
MARCH 15-17, 2018
SHERATON CENTRE TORONTO
Each space will be set with one 6′ table and two chairs (provided by the Hotel). Should you require additional tables and chairs, please contact Society for Cinema & Media Studies. Specialty Furnishings can be ordered with Freeman. All orders must be placed in advance. On-site ordering will not be available.
All orders must be received and paid for by March 12, 2018. In addition, on-site material handling services will not be available. Should you require material handling services, please ship to the advance warehouse (additional charges are applicable).
EXHIBIT HALL CARPET
The exhibit areas & booths are carpeted with the existing facility carpet.
Order early to take advantage of advance order discount rates, place your order by: February 21, 2018
Wednesday March 14, 2018 2:00 PM – 7:00 PM
Thursday March 15, 2018 8:30 AM – 10:30 AM
Thursday March 15, 2018 10:30 AM – 5:30 PM
Friday March 16, 2018 9:30 AM – 5:30 PM
Saturday March 17, 2018 9:00 AM – 5:00 PM
Saturday March 17, 2018 5:00 PM – 7:00 PM
Freeman will begin returning empty containers at the close of the show . The entire process will take approximately 30 minutes. All labour services performed between 4:00 pm and 6:00 pm (M-F), between 8:00 am and 4:00 pm (Sat-Sun) will have overtime charges applied. All labour services performed between 6:00 pm and 8:00 am (M-F) and between 4:00 pm and 8:00 am (Sat-Sun) will have double-time charges applied. Please refer to the enclosed Labour Order Form. All material handling services performed after 4:00 pm (M-F) and all day Saturday and Sunday will have overtime charges applied. Please refer to the enclosed Material Handling Order Form.
DISMANTLE AND MOVE-OUT INFORMATION
All exhibitor materials must be removed from the exhibit facility by 7:00 PM on March 17, 2018. To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move-Out deadline please have all carriers check-in by 6:00 PM on March 17, 2018.
POST SHOW PAPERWORK AND LABELS
Our Exhibitor Services Department will gladly prepare your outbound Material Handling Agreement and labels in advance. Complete the Outbound Shipping form and your paperwork will be available at show site. Be sure your carrier knows the company name and booth number when making arrangements for shipping your exhibit at the close of the show.
Toronto, Ontario, Canada M8W 3S2
(416) 252-2420 fax (416) 252-2365
Take advantage of discount pricing by ordering online at www.freemanco.com/store/index.jsp by
February 21, 2018. Using the enhanced FreemanOnline, you will enjoy easy access to added features and functions as well as the high caliber of Freeman services you’ve come to expect — before, during and after your show. Additionally, you can now access FreemanOnline from any device — desktop, laptop, tablet or via our new FreemanOnline Mobile App.
To access this event on Freeman Online, go to:
ADVANCE WAREHOUSE SHIPPING INFORMATION
To avoid additional late arrival charges, materials must arrive by March 7, 2018. The warehouse will receive shipments Monday through Friday between 8:00 AM and 4:30 PM. To check on the arrival of your freight, please call 416-252-3361. If required, provide your carrier with this phone number: 416-252-2420.
PLEASE NOTE: The office and warehouse will be closed on February 19, 2018 in observance of Family Day. Shipments will not be accepted on this date.
As part of the Freeman service and to make your shipping and transportation experience as seamless as possible, Freeman Exhibit Transportation has been appointed as the official carrier for the Society for Cinema & Media Studies Annual Conference.
We want you to have a successful show. If we can be of assistance‚ please call our Exhibitor Services Department at 416-252-2420 or via email at FreemanTorontoES@freeman.com.
Order early to take advantage of advance order discount rates, place your order by early deadline order date: FEBRUARY 21, 2018.